Prepare Recipients List
Set up your e-mail message
The following instructions relate to Microsoft Word 2010. If you are using a different version the steps will be similar but there may be slight differences between what you see and the images in this post.
The Mail Merge task pane appears.
2. Select Recipients by clicking Use an existing list, click Browse to locate and choose the recipient list you saved in Excel.
3. Write your e-mail message in Word. To customize the contents of your message with information from your spreadsheet
3.1 Position the cursor where you want to insert the data.
3.2 Switch to the Mailings ribbon.
3.3 Click on the Insert Merge Field menu and select the field containing the data you want to insert.
4. Save the body of the email message the same way you would save any other Word document.
Send the email messages